For P21–Pistahan Parade and Festival Participation Form
It is understood that the signature on this contract is binding on all officers, members, or employees of the individual, organization, agency or business named below and that said individual, organization, agency or business is aware of and will abide by all implied and stated Parade policies and regulations, and agrees to follow the instruction of the Pistahan Parade Committee staff and volunteers.
The Pistahan Parade Committee reserves the right to remove any person or unit from the assembly area, or from the parade, who is, in its sole discretion and opinion, a hindrance to the safety or progress of the parade; or who places the participants or spectators in physical danger, or whose participation is inconsistent with the purposes and objectives of the event.
Your signature on the Pistahan Parade and Festival Participation Form shows that you have read and clearly understand the information contained in the form and the responsibilities accorded to you and your group as participants in the Pistahan Parade.
You understand that all application fees are non-refundable.
You hereby declare that all information contained in the Pistahan Parade and Festival Participation Form provided by you is true, correct and complete, and you are legally authorized by your organization to enter into this agreement.
Full payment is due upon submission of application.
Deadlines: July 11 – Vendor Application Due After July 11 – 10% Late Penalty
Acceptance: You will be notified of your acceptance status after receipt of complete payment of fees, cleaning deposit and fulfillment of other requirements no later than July 25. No application will be accepted without full payment and cleaning deposit. The Filipino American Arts Exposition (FAAE) reserves the right to refuse any applications that do not meet the mission and vision of FAAE.
Space Assignment and Vendor Packets: Accepted vendors will receive their space allocation and vendor information packets once completed vendor forms are received. Spaces are allocated on a first-come-first-served basis. Limited number of booths are available.
Cancellations and Refunds: You may cancel your application up until 5:00 pm on July 11. You will receive a refund on all fees paid, minus 10% processing fee within 30 days following the event. Vendor no-shows will not be refunded. FAAE reserves the right to resell your allocated space (with no refund of fees paid) if you do not check in by 10:00 am on Saturday, the first day of the Pistahan Festival. No refunds after July 11.
Cleaning Deposit: Please enclose a separate check for $200. Your cleaning deposit will only be cashed if your space is NOT sanitary, clean and free of debris at the end of each Festival day. Otherwise, your check will be mailed back to you within six weeks following the event.
Explanation of Booths and Tables:
Booths – 1 qty 10ft x 10ft white booth will be erected for you; also provided are two chairs and one 8ft table.
Table Spaces – You will be provided one (1) 8ft table and two (2) chairs. No tents, canopies or additional tables may be erected in this location.
Load-in Time: Saturday, Pistahan Day 1, from 7:00 am – 10:00 am Breakdown Time: Saturday, Pistahan Day 1, from 5:00 pm – 7:00 pm
Load-in Time: Sunday, Pistahan Day 2, from 7:00 am – 10:00 am Breakdown Time: Sunday, Pistahan Day 2, from 5:00 pm – 7:00 pm
Hours of Operation is from 11:00 am – 5:00 pm, and will be strictly enforced.
Electricity: Power is provided only with prior approval from FAAE. All electrical equipment must be no more than 110V. Be sure to fill out the Electrical Equipment Declaration Form included in this Application Packet.
Generators are NOT allowed on the premises.
Beverage Sales: No vendor is allowed to sell or distribute bottled water and sodas of any kind without prior approval from FAAE. Only FAAE or its designated concessionaire may sell bottled water and sodas. Anyone in violation of this rule will be asked to leave immediately with no refund of fees paid.
Food Sales: Anyone caught selling or distributing food without special permits and without prior approval from FAAE will be asked to leave immediately with no refund of fees paid.
Food Vendor Applications: You must attend a mandatory orientation meeting (approximately two weeks prior to the Festival) with the Pistahan staff and Yerba Buena Gardens management.
Arts & Crafts Booth applicants: To qualify as an Arts & Crafts vendor, all items sold must be handmade or culturally-inspired items, which were designed or produced directly under the supervision of the registered vendor. If you are caught selling mass-produced items, you will be asked to leave immediately with no refund of fees paid.
Non-profit Applicants: You must provide a copy of your organization’s 501(c)3 status to qualify for non-profit status.
Noise Level: Amplified sound is prohibited without prior approval from FAAE.
Lost, Damaged or Stolen Items: The vendor may not hold FAAE responsible for any items lost, damaged or stolen during the 2-day Festival.
Limitation of Liability: FAAE’s liability under the Agreement shall be limited to the amount of the fees paid by Applicant. In no event shall FAAE be liable for any incidental, special, consequential or exemplary damages, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR REVENUE, LOSS OF USE OF EQUIPMENT OR ANY ASSOCIATED EQUIPMENT, COST OF CAPITAL, COST OF REPLACEMENT EQUIPMENT, DOWNTIME COSTS OR CLAIMS OF CUSTOMERS OF APPLICANT. The foregoing waiver provisions shall apply to the fullest extent permitted by law and regardless of fault. As an inducement to FAAE to enter into this Agreement, applicant assumes all risks and liabilities whatsoever in connection with its use of the premises and agrees to be solely responsible for the security of all of its own property and of personal property under its custody and control in the premises and for any repairs to or replacement or compensation for such property which may arise out of any theft, loss or damage thereto, and FAAE shall have no responsibility thereafter.
FAAE’s Termination Rights: FAAE shall notify the undersigned of any breach of the contract terms as soon as reasonably possible. Upon notification, FAAE may at its option, immediately terminate, cancel or suspend this contract, and forfeit the applicant’s cleaning deposit. FAAE shall be entitled to payment in full under this contract.
Cancellation of Event: FAAE shall not be liable for any loss or damage for cancellation of the event, failure to deliver possession of the Premises or requested equipment or its failure to perform any other obligations hereunder, due to any circumstances beyond its reasonable control, including acts of God, fires, floods, wars, sabotage, terrorist attack, criminal activity, accidents, power failures, labor disputes or shortages, governmental laws, ordinances, rules and regulations, whether valid or invalid, or any other similar or different contingency.
No Assignment: This Agreement is personal to Applicant, and Applicant shall not assign, transfer, sublicense, in whole or in part, or grant any other party the right to use the Premises, except with the written consent of FAAE, which consent may be withheld in FAAE’s sole and absolute discretion.
Surrender of Booth/Table/Exhibitor Space: Applicant shall surrender the Booth/Table/Exhibitor Space upon completion of the Festival in a clean and sanitary condition, and in the same condition as received. Applicant shall also concurrently surrender tables, umbrellas, chairs and any other materials and equipment provided by FAAE to the Applicant in the same condition as received. Applicant agrees to be responsible for the cost of repairing any damage to the Booth, materials and equipment caused by the Applicant, its employees, agents, contractors or guests.
PLEASE NOTE: As a guest vendor of the Pistahan Parade & Festival, you are required to keep your area clean and sanitary at the end of each day, and you are expected to leave your area in the same condition as you received it. Booth area, table tops and floor must be clear of food debris, empty boxes and garbage. Trash must be taken to the dumpster. All vendors will be required to provide a $200 check as cleaning deposit. At the end of each day, the Pistahan Booth Manager will inspect your booth with a Health, Sanitation and Garbage Inspection Checklist. Your cleaning deposit will be returned to you two weeks after the Festival if you are cleared by the Pistahan Booth Manager. Violators will not be invited in next year’s Festival. A $35 fee will be imposed for returned checks.